Handling of a Client’s Personal Information

7. Entrusting personal information

SMBC consigns the handling of personal information as follows to the extent necessary to accomplish the purpose of use. In addition, SMBC conducts necessary and proper oversight of the entity to which the personal information is entrusted.

  1. (1)Administrative duties related to the sending of statements
  2. (2)Duties related to overseas transactions, including foreign exchange transactions
  3. (3)Duties concerning the sending of direct mail
  4. (4)Duties pertaining to the operation and maintenance of information systems

8. Joint use of personal information

  1. (1)Joint use of information on bounced checks/notes
    SMBC jointly uses personal information in accordance with Article 23-5-3 of the Act on the Protection of Personal Information as stated below.
    Note that SMBC shall announce details of revisions on joint use in advance.
    1. 1Personal information that is jointly used
      Name of the drawer (for corporations, the name, name of representative, and title of the representative) and its trade name if applies, and address (for corporations, location of the corporation, including zip code); name of individual making request for overdraft transaction (for corporations, the name, name of representative, and title of the representative; trade name if applies); date of birth; occupation; capital (only where drawer is a corporation); type and face value of the note/check; date of exchange (date of presentation); paying bank (including department and branch name); receiving bank (including department and branch name); reason for check/note bounced; date of suspension of transaction with the respective bank; clearing house in which the paying bank (branch) of the bounced check/note participates, and the bankers association to which the clearing house belongs.
    2. 2Scope of joint usage
      Local clearing houses, financial institutions participating in local clearing houses, Japan Bankers Personal Credit Information Center which was established and operated by the Japanese Bankers Association, and each local bankers' association that is a special member of the JBA (including the transaction suspension reference centers of each local bankers' association) (For list of joint users, visit JBA site (https://www.zenginkyo.or.jp/abstract/clearing/))
    3. 3 Purpose of joint usage
      Ensure smooth circulation of checks/notes and assessment by financial institutions of own credit transactions
    4. 4Name of entity responsible for managing personal information
      Name of the bankers association to which the clearing house that the paying bank of the bounced check/note is a member.
  2. (2)Joint use by SMBC Group
    SMBC jointly uses personal information in accordance with Article 23-5-3 of the Act on the Protection of Personal Information to strengthen cooperation with companies of SMBC Group to provide various value-added products and services, and to enhance business and risk management for the overall group.
  3. Note that joint usage is limited to the necessary extent and carried out under a set platform so as to not unfairly hurt the interests of its clients. Aside from the Act to Protect Personal Information, SMBC also handles the joint use of personal information in accordance with other laws, including the Financial Instruments and Exchange Law, should they stipulate restrictions on joint usage.
    1. 1Personal information that is jointly used
      • a.Information on attributes (client and family information including address, name, date of birth, workplace, occupation, title, telephone number and other contact information)
      • b.Financial information (including income, expenses, assets, and liabilities)
      • c.cInformation on transactions (including types of financial products and services, transaction amounts, contract dates, and transaction needs)
      • d.Information essential to managing transactions (including number of branch where transaction was conducted, account number and other numbers used for management, transaction records, sequence of events, financing, and other information used to render decisions)
    2. 2Scope of joint usage
      The Sumitomo Mitsui Financial Group, and the consolidated subsidiaries and equity-method affiliates listed in its securities filings that have already made disclose in accordance with Article 23-5-3 of the Act on the Protection of Personal Information.
    3. 3Purpose of joint usage
      • a.Planning and development of various financial products and services that meet client needs and individual recommendations and notifications to clients of these various financial products and services
      • b.Proper execution as a group of business and risk management, including grasping and controlling various risks
    4. 4Name of entity responsible for managing personal information
      SMBC
    5. 5Other
      Clients who no longer wish to receive direct mails, notifications, and other contact stemming from the joint use of this information, should call either of the following numbers and request they no longer be contacted.
    6. (For inquiries on the joint usage of customer information by SMBC Group, call one of our customer service lines)
      [Telephone number]
      Customer Service Line (Tokyo)  (03) 3211-1201
      Customer Service Line (Osaka)  (06) 6222-0722
      Lines are open weekdays from 9:00 to 17:00

9. Membership in authorized personal information protection agencies

SMBC is a member of the following authorized personal information protection agencies. These organizations handle complaints and consultations regarding the handling of personal information by their members.

  1. (1)All Banks Personal Data Protection Council
    http://www.abpdpc.gr.jp
    [Contact for complaints/consultations]
    Tel: (03) 5222-1700 or please contact your nearby Consumer Relations Office of the JBA
  2. (2)Trust Companies Association of Japan (Shintaku Sodansho)
    https://www.shintaku-kyokai.or.jp/en/
    [Contact for complaints/consultations]
    Tel: (03) 6206-3988 or 0120-817335 (toll free)
  3. (3)Personal Information Consultation Office of the Japan Securities Dealers Association
    http://www.jsda.or.jp/en/
    [Contact for complaints/consultations]
    Tel: (03) 6665-6784
  4. (4)The Financial Futures Association of Japan
    https://www.ffaj.or.jp/en/
    [Contact for complaints/consultations]
    Personal Information Complaints Office Tel: (03) 5280-0881